World Backup Day

World Backup Day

Imagine turning on your laptop for work on a Monday morning and the screen is blue. You wait…nothing happens. After turning it off and restarting your computer, the blue screen remains. It suddenly hits you that all your videos, presentations, PDF’s, and other data for current and potential clients are on this laptop. So, what happens next?

World Backup Day should serve as a reminder to everyone of the importance digital information plays in our daily lives, and to check up on existing backups to make sure they are being adequately made, and to ensure they can be easily restored. For those who do not currently back up their data regularly, this day should bring data security to their attention. What would happen if you lost your data permanently?

You can work without this fear of losing a document, database, or presentation if you have backups. Backing up data also protects against cyberattack and many other ransomwares.

Why Should I Backup my Data?

Losing your files is a lot more common than you might imagine. It only takes one small accident or failure to destroy all the important data you need. You understand the importance of having a backup if you have ever lost an important file or email, or if your hard drive breaks. It is important to keep accurate and up-to-date information in a safe place for many reasons beyond just a broken hard drive. Consider the increasing number of ransomware attacks popping up around the world, and especially the threat that organizations face when they are targeted.

Backups ensure that your important files are protected from data loss. As an added security measure, you can also encrypt the backup file or storage media.

Easy Recovery

  • Data backup is the most reliable, easiest, and safest way to restore your lost files. Regular backups can restore up to 100% of your files without much trouble. The system will not be able to restore files added, updated, or created between backup cycles.

Saves Organizations

  • Businesses consider data to be their most important asset, and a study found that 60% of businesses collapse after losing data. With regular backup, a business can be assured of data security and continuity in the event of loss.

Peace of Mine

  • You gain a sense of data security when you take regular backups and automate them. Because of this, you don’t have to worry about various factors that can cause data loss.

Time Saving

  • Having a backup saves you a significant number of resources you would otherwise have to spend on restoring lost data. With backups, the restoration process is quick and effortless. Otherwise, you may have to spend several days or weeks restoring your lost data.

 

Data Encryption

Data encryption involves converting plaintext (unencrypted) into ciphertext (encrypted). Encrypted data can be accessed with an encryption key, and decrypted data can be accessed with a decryption key.

How is it used

The purpose of data encryption is to prevent malicious or negligent parties from accessing sensitive data. Encryption is an important component of a cybersecurity architecture; it hinders the use of hijacking data. It can be used to protect a wide range of data, including classified government information and personal credit card transactions. An encryption algorithm or cipher, also known as data encryption software, is used to develop an encrypted scheme that, theoretically, can only be broken with very large amounts of computing power.

 

How to Backup Data

A wide range of backup solutions are available, from free options to servers installed on site. Backup solutions fall into a few major categories:

 

On Cloud:

Cloud backup is any storage of data that is off-site and generally refers to using a third party with redundant data storage to keep the data. The Cloud offers incredible reliability (the data is always available since it is stored in multiple locations), and availability (it can be accessed from anywhere and from any device).

Microsoft OneDrive is an example of cloud storage. OneDrive is Microsoft’s cloud-based online storage solution. Users typically get access to OneDrive as part of a Microsoft 365 subscription, which includes Microsoft Office and 1TB of storage. You can also get a free OneDrive account with 5GB of space. OneDrive keeps files you create and store on your computer in sync with the cloud. Other devices, such as laptops, phones, and tablets, can be connected to OneDrive, allowing you to keep your files in sync and access them from anywhere.

Another feature of OneDrive is the ability to backup specific locations on your computer to the cloud. If you enable this feature, your desktop files will automatically be backed up in the Documents folder as well as photos in your Pictures folder on OneDrive (etc.), giving you a reliable, automatic backup of your most important files.

Server on Site:

This method is much more traditional since it involves simply having a secondary device (e.g., computer, hard drive, or on-location network storage) in the same location as the original. The benefit of this approach is that it is low cost and is managed by the data owner. However, if something goes wrong in the original location (fire, flood, theft, blackout), the data may be lost along with the original data. With a flash drive, this option is low cost, and data can easily (and cheaply) be backed up to multiple locations (physical flash drives, stored in multiple locations).

Managed cloud:

Managed cloud enables each client to determine which IT (Information Technology) functions they would like to manage themselves and leave everything else to their service provider. These services can include infrastructure and application support. Managed cloud services providers like Toos Technical Solutions offer custom solutions and experience designed to meet your business needs. We help organizations create environments that unite teams and help them refine their world of work, by taking full advantage of the Cloud.

Microsoft 365’s New Pricing

Microsoft 365’s New Pricing

One of the most popular cloud productivity tools in the world is Microsoft 365. Small and large businesses alike have depended on Microsoft’s Office suite (Word, Excel, PowerPoint, Outlook, Teams, etc.) for decades, and now use the cloud version instead. 

Microsoft 365 has become so popular in the 10+ years that the platform has been around (originally released as Office 365) is the result of all the additional apps that have been added. 

As the company has grown over the years, it has added over 24 different cloud applications, increasing its value to businesses. Among them are: 

  • OneDrive for cloud storage 
  • Microsoft Teams  
  • SharePoint 
  • Microsoft Forms 
  • OneNote 
  • Planner 
  • Bookings and many others 

Many of these updates have been at no additional cost, so organizations have enjoyed more capabilities without needing to pay extra for them. Several companies have even been able to save money by dropping other paid subscriptions thanks to the apps and enhancements that Microsoft 365 apps provided. 

The recent addition of webinar registration and sign-up pages to Microsoft Teams is an example of this. Prior to the launch of this service, many companies used a different service to schedule and hold webinars. Microsoft Teams removed the need for that additional service.  

However, the bill for all those value-adding services is about to come due. Microsoft is about to introduce a price increase that it describes as “the first substantive upgrade to Office 365 since its launch a decade ago.”   

As of March 1, 2022, Microsoft will update its pricing, which will affect commercial SaaS (Software as a Service) users. 

The following services will be affected by the price increase: 

  • Microsoft 365 Business Basic ($6.40 to $7.70) 
  • Microsoft 365 Business Premium (from $25.60 to $28.20) 
  • Microsoft 365 E3 (from $42.60 to $47.90) 
  • Office 365 E1 (from $10.20 to $12.80) 
  • Office 365 E3 (from $26.60 to $30.60) 
  • Office 365 E5 (from $46.60 to $50.60) 

It will be the first major price change in 10 years for Microsoft 365 and will affect both annual and multi-year pricing. 

Read more on Microsoft 365’s New Price Increase Here.